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2017 Exhibitor Applications

In 2016, over 30,000 visitors attended the Abergavenny Food Festival. Approximately, 6,000 people turned out for our Sunday Christmas Food Market. Both events have a well-established reputation for strong market trading and a lively party atmosphere. In September, stalls line the streets, fill our Victorian Market Hall, the medieval grounds of our castle and priory church, and several town car parks. At Christmas, except for a few street stalls, all markets are under cover, either in marquees, the Market Hall or the Priory Centre and we have huge fun decorating these venues with seasonal themes.

Now is the time to apply for stalls for both our 2017 events. This year we are focusing even more than usual on showcasing the very best British producer’s, selling products made with passion and integrity – if this is you, we’d love to hear from you. If you are a brand new or small, local artisan producer check out our price list for special rates. Please note that we will not have a gin palace this year, although we are keen to showcase gins and other spirits from small artisan distilleries at both our events.

Please note that there is a separate application form for our Festival in September and for our Christmas Market; if you wish to apply for both events, you need to fill out both forms. For those of you who haven’t applied for our events before, please look at our FAQ below for details of the application and selection process.

Abergavenny Food Festival is for independent FOOD PRODUCERS ONLY. We have a limited number of stalls available for food related artisan crafts (knives, cookware, aprons etc.) If you are selling anything other than food products, drinks or food-related cookware, we will not be able to accommodate you.

If you are a European wine producer or a larger food company, who shares our ethics, but who may not qualify for a regular stall, we would be delighted to hear from you to assess potential sponsorship opportunities. Sponsorship comes in a variety of packages, and can include in-kind donations to our hospitality area. Packages are negotiated individually. PFor more information please contact Aine Morris.

The closing date for September and Christmas applications is 15TH MARCH 2017

Application forms and supporting information

Terms & Conditions

The application forms require you to confirm that you have read and agree to abide by our Terms & Conditions. You will not be able to submit your application without doing this. Please download and read our Terms and Conditions page here.

Market Site Maps

In order to understand event locations better, please download our market site maps:

Festival (September) market sites map
Christmas Market sites map

Price Lists

Stall prices for each event are as per the below price sheets:

Festival (September) price list
Christmas Market price list

Risk Assessment Form

The application forms will ask you to attach an electronic copy of your risk assessment. If you don’t have your own assessment form please download and fill out our Risk Assessment template here.

Online Application Forms

Before going to the online application form, please be aware that in order for your application to be considered you must submit a risk assessment, a copy of your Food Hygiene Certificate or equivalent documentation if you’re selling food, and proof of Public & Product Liability Insurance (this is not the same as Employers’ Liability Insurance!) The latter will be an insurance certificate or equivalent clearly showing the name of your insurer, the policy number, the fact that you are insured for Public & Product Liability, the amount you are covered for and the expiry date of the insurance.

The option will be given in the application form for you to upload electronic copies of this documentation. If you are unable to upload the documents, please post hard copies of the same with your contact name, the name of your company and your trading name (if this is different to your company name) to PO Box 49, Abergavenny, Monmouthshire, NP7 5XZ, attention Matrika Lindley-Thompson, ensuring that it arrives by the application deadline.

Abergavenny Food Festival 2017 online application form

Christmas Food & Drink Fair 2017 online application form

If you have any difficulties with the application process, please contact matrika@abergavennyfoodfestival.com. Please be aware that we are a part time office and may not be able to respond immediately.

Exhibitor FAQ

If you need some information and you can't find it here or with the application form, please contact us.

Both events

Q. How do I apply?
A. Applications are currently open. Fill in the relevant online application form above and submit it to us by the application deadline. Please read all supporting information before submitting your application, and be sure to provide all necessary documentation. Applications submitted without the relevant accompanying paperwork will not be considered. Demand for our markets is exceptionally high, do not miss out by failing to upload the necessary documents.

Q. How many visitors attend your events?
A. Depending on the weather, around 30,000 people attend the Festival in September and about 5,000 come to the Christmas Market.

Q. What are your selection criteria?
A. Our aim is to offer visitors a wide range of the highest quality local, regional and occasionally international artisan food produce. To this end we strongly favour Welsh produce, although we recognise and try to reflect that the Marches and South Western counties of England are also local. We like to accept any artisan produce, however, that we consider absolutely top quality or of unique interest, made within the UK.

Q. What can I do to optimise my chances of selection?
A. Being concise, give us as much information with your application as possible; focus on whether you grow and/or make your own produce, and what you plan to do at the event. Help us know your produce. Where practical, if you haven’t exhibited with us before, samples can be very useful in helping us compare products; they are not a requirement, however. Alternatively, if you are attending any events local to us, let us know and we will try to get out to see your stall and produce. Please note that providing samples in no way guarantees selection. September Festival: offer something a bit different – visitor feedback cites too many meat burgers, sausages, chutneys and chocolate brownies. Christmas Fair: only apply if you can offer seasonal fare.

Q. What is a risk assessment and how do I create one?
A. For full information on risk assessments please go to the following government web site: http://www.hse.gov.uk/simple-health-safety/manage.htm

Q. I don’t have any risks, do I need a risk assessment?
A. Yes, you do. Some questions to ask yourself if you believe you are without risk are: what are you doing to avoid slips, trips, falls or injury from falling stock during unloading and loading; injury due to incorrect placement of your produce, merchandise, equipment or empty packaging, or toppling merchandise, produce, equipment or empty packaging; risk of damage of fixtures and fittings whilst unloading, loading and setting up? If your produce is in glass, what are you doing to avoid breakages and, if there are breakages, what are you doing to preserve the safety of your staff as well as the general public? You can label any applicable risks ‘low risk’ if that’s what you feel they are.

Abergavenny Food Festival (September)

Q. What are the dates of the event?
A. 16th and 17th September 2017.

Q. What sites are available?
A. Open air enclosed markets: The Cheese & Wine Market (Chadwick's Place), Tiverton (Chadwick's Place), Upper Brewery Yard, and the Night Market (Lower Brewery Yard, open until 10pm) are in car parks around the town. The Fish Market is in the medieval outer courtyard of St Mary's Church. These areas have overnight security. Under cover markets: Abergavenny's Victorian Market Hall and the Priory New Producers’ Market (was Priory Souk) which is under a marquee in the inner courtyard of St Mary’s Church. Both these areas have overnight security. Three streets and two squares are closed for stalls but must be completely vacated overnight. There is no security or electricity for these areas.

Q. What are the trading hours?
A. All sites except Lower Brewery Yard: Saturday 9.30am-6pm and Sunday 9.30am-5pm. Lower Brewery Yard: Saturday 9.30am-10pm, Sunday 9.30am-5pm.

Q. What size are the stalls/pitches?
A. 2.5m x 2.5m or 3m x 3m depending on site, Priory New Producers’ Market 2m x 2m.

Q. How much are the stalls?
A. 2017 prices include stall or pitch and table only and include both days. Market Hall: £450.00, Lower Brewery Yard (includes night market trading): £400, other open air enclosed market areas: £350.00, street stalls £250.00 (no electricity available), Priory New Producers’ Market (new and tiny businesses only – was Priory Souk): £200.00. Catering and alcohol sales are an additional £150 in all areas except the Priory. The Priory Fish Market is £450 for caterers and alcohol sales and £350 for primary produce. Electricity is an additional cost.

Q. How much is electricity?
A. Paid in advance: £50 for the first 16amps, £30 per subsequent 16amps. On the day: £75 for the first 16amps, £50 per subsequent 16amps.

Christmas Food & Drink Fair

Q. What date is the event?
A. Sunday 10th December 2017.

Q. What sites are available?
A. Halls: Abergavenny’s Victorian Market Hall, Priory Centre (St Mary’s Priory). Marquees: Upper Brewery Yard, the inner courtyard at St Mary’s Priory.

Q. What are the trading hours?
A. 10am-4.30pm

Q. What size are the pitches?
A. Approximately 2.5m x 2.5m, exact stall sizes and types vary depending on the site.

Q. How much are the pitches?
A. 2017 prices include pitch and table only except in Cross Street where a stall is included also. Market Hall: £195.00, Upper Brewery Yard marquee: £120.00, Priory (marquee and hall): £105.00, Cross Street stalls £75.00 (no electricity available). Producer catering pitches are an additional £50 in any area. Electricity is also an additional cost.

Q. How much is electricity?
A. Paid in advance: £40 for the first 16amps, £25 per subsequent 16amps. On the day: £60 for the first 16amps, £40 per subsequent 16amps.