Stallholders

Exhibitor applications are now closed for 2018

Applications for the 20th anniversary Abergavenny Food Festival 2018 and the Abergavenny Christmas Fair 2018 are now closed (no further applications will be considered). We are currently in the selection process and will be notifying all exhibitors who applied by 20th April 2018.

If you are interested in exhibiting with us next year at Abergavenny Food Festival 2019 or Christmas Fair 2019, please sign up to our exhibitor email list for updates. (We open applications each year in February for 5 weeks so make a note in your diary for next year).

General information relating to stallholders can be found in our Frequently Asked Questions below. If you need any further information, please contact us.

General Exhibitor FAQS

How do I apply and when is the application deadline?

Applications for all 2018 events are now closed.

Applications opened on Friday 2nd February 2018 for both the September Festival and the December Christmas Fair 2018 for 5 weeks.

How does the selection process work?

Fully completed application forms submitted with all of the required documentation are considered by a selection committee, with invitations to send samples for a tasting panel sent out to all applicants who make the initial long-list on Monday 19th March. The Stallholder Selection and Tasting Panels takes place on Wednesday 28th March and Thursday 29th March, and successful exhibitors will be notified with an Offer Acceptance on Friday 20th April.

Successful Christmas Fair exhibitors will receive a brief offer acceptance email on Friday 20th April 2018, with further details to follow later in the year.

How many visitors attend your events?

Depending on the weather, around 30,000 people attend the Festival in September and about 6,000 come to the Sunday Christmas Fair in December.

What are your selection criteria?

Our Festival in September is a national food event showcasing high-quality artisan food and drink products from all over the UK. Our aim is to feature producers and farmers who operate in line with our sustainable food systems and fit our key criteria of quality, taste and sustainability. We favour farmers and producers who are passionate about their produce and have a great story to share. To that end, we always look for strong local and Welsh exhibitors at the Festival event, encourage new businesses to apply (with special rates available for new producers), as well as promote a small selection of complementary independent international produce, that all meet our criteria.

For 2018, we are looking to expand our raw and fermented produce categories and vegan offerings, and are keen to work with producers with strong sustainability credentials.

Our Christmas Fair in December aims to showcase the very best festive Welsh food available, so the emphasis is on local, craft produce. We allocate 75% of exhibitor spaces to Welsh producers and farmers who meet our criteria of local, quality and craft food and drink, with a focus on offering festive or seasonal produce.

What is a risk assessment and how do I create one?

For full information on Risk Assessments with free templates, please go to http://www.hse.gov.uk/simple-health-safety/manage.htm

I don’t have any risks, do I need a risk assessment?

Yes, you do. Some questions to ask yourself if you believe you are without risk are: what are you doing to avoid slips, trips, falls or injury from falling stock during unloading and loading; injury due to incorrect placement of your produce, merchandise, equipment or empty packaging, or toppling merchandise, produce, equipment or empty packaging; risk of damage of fixtures and fittings whilst unloading, loading and setting up? If your produce is in glass, what are you doing to avoid breakages and, if there are breakages, what are you doing to preserve the safety of your staff as well as the general public? You can label any applicable risks ‘low risk’ if that’s what you feel they are.

What is a Method Statement/Food Management System?

For full information on Method Statements with free templates, please go to https://www.hsedocs.com/download/method-statement-template/

As a food handler, you should have a Food Management System or HACCP (Hazard Analysis and Critical Control Points) already in place. For further information, please go to https://www.food.gov.uk/business-industry/food-hygiene/haccp

Abergavenny Food Festival FAQS

15th and 16th September 2018

What size are the stalls/pitches?

2.5m x 2.5m or 3m x 3m depending on site. Priory New Producers’ Market 2m x 2m. There is no space for refrigerated vehicles on any of the event sites.

How much are the stalls/pitches?

Please see Festival Price and Pitch list for more details and download the 2018 Site Map here to see locations

2018 prices include stall or pitch and table only and include both event days.

Double stalls are available at Lowery Brewery Yard Night Market; Upper Brewery Yard; Cheese and Wine Market (Chadwick’s Yard); and Tiverton Market (Chadwick’s Place).

For 2018, dry sales (the selling of bottled alcohol for later consumption, except for small samples around 2oz max.) are permitted under the pitch fee. Wet sales (the selling of alcohol to consume immediately including pints, half pints, wine by the glass, cocktails and open bottles) are subject to a £150 blanket Alcohol Sales fee invoiced and payable before the festival.

Producers’ Markets

  • Victorian Market Hall: £450.00 – prime showcase producer market in central location
  • Lower Brewery Yard includes Night Market, so you must be willing to trade until 11pm in this area: £400. (Double stalls: £800)
  • Outside enclosed market areas including Cheese and Wine Market (Chadwick’s Yard); Tiverton Market (Chadwick’s Place); Upper Brewery Yard Market: £350.00. Double stalls: £700.
  • Street stalls £250.00 – no electricity available
  • The Priory Souk Marquee: £200 – for small business only

New Producers’ Market: The Priory Souk Marquee

  • The Priory Souk Marquee: £150.00 for the weekend (£100 Saturday/£50 Sunday if only able to trade for 1 day – this strictly applies to new businesses only)

The Priory Fish and Fizz Market

  • The Priory Fish Market is £450 for caterers and alcohol sales, and £350 for primary produce.

PLEASE NOTE

*Catering and alcohol sales are an additional £150 in all areas except the Priory.

*The Festival does not provide hand wash facilities, refrigeration, gas supply or electricity cabling/connectors – you will need to provide your own and ensure that they are in good working order, with any relevant inspection/certification documents up to date and to hand at the event.

How much is electricity?

Paid in advance: £70 for the first 16amps, £60 per subsequent 16amps. On the day: £100 for the first 16amps, £80 per subsequent 16amps.

Please note that the use of generators is NOT permitted and any exhibitor found using one will be asked to stop, and will be charged for an electrical supply.

If you would like to discuss your power requirements further please contact Lou Fitzpatrick lou@abergavennyfoodfestival.com.